Administrative
Full-time
Office Manager
We’re looking for an Office Manager to take on a full-time, on-site role and keep our workspace running smoothly. It is a practical, hands-on job where structure, reliability, and attention to detail matter every day. Our office hub near Livoberezhna metro is a fully equipped space with a shelter, a place where the team gathers to work, collaborate, and support each other. Your task will be to make sure everything behind the scenes works as it should.
In this role, you will be the go-to person for office and administrative tasks. You will collaborate with HR, HR Brand, Finance, and Tech teams managing supplies, coordinating deliveries, keeping things tidy, and remembering the small details that make a big difference. If you enjoy being at the center of daily operations and see yourself growing into coordination or operations, this could be the next step for you.
- Ensure the smooth, well-coordinated, and comfortable daily operation of the office and all internal administrative processes
- Support a positive atmosphere, a high level of organization, and meet the needs of the team
- Assist the HR Brand team in organizing corporate events
- Oversee all office operations and coordinate administrative tasks
- Prepare and send corporate gifts
- Communicate with courier services
- Manage incoming and outgoing correspondence
- Maintain office cleanliness and order
- Coordinate with service providers (electricians, plumbers, security, etc.)
- Handle utility and rent payments
- Communicate with building management
- Help organize in-office events, training sessions, and other team gatherings
- Maintain internal documentation and keep records up to date
- Organize team birthday/holiday greetings
- Maintain an up-to-date database of car numbers for office parking access
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